Administrative & Travel Assistant - CDD - H/F

Founded in 1913 in Italy, the Prada Group was built on a tradition of excellence and with a vision of innovation. Our Iconic Brands include PRADA, Miu Miu, Church’s, Car Shoe and Pasticceria Marchesi and we are currently operating in more than 45 Countries, embracing employees of more than 100 nationalities.

Joining our Company means working in a creative and international environment, with teams of people motivated by curiosity and the quest for excellence. The engine of our success is the importance and value that we place on the talent and passion of our people leading to their own professional growth.
 

JOB PURPOSE : 

To be responsible to support the office activities in Paris Head office in all secretarial matters, ensuring they are run smoothly and efficiently. 

 
RESPONSIBILITIES :
 
•    Booking of travel tickets & accommodation, updating travel related reports.
•    Provide secretarial and administrative support to the offices.
•    Ordering of stationery, pantry supplies & office supplies.
•    Coordinate printing of office stationery and name cards.
•    Assists in sending & receiving of mails and couriers.
•    Maintaining and updating the shoplist, telephone and fax numbers in frequent usage by staff.
•    Answer the phone, take messages or refer calls to appropriate staff member.
•    Ensure that all company communications are handled properly and in compliance with group standards.
•    Prepare communications, memos or other reports for internal or external distribution.
•    Assist in other ad hoc duties or office admin projects when needed. 

KNOWLEDGE AND SKILLS :

Relevant experience in administration, secretarial or executive assistant fields
Good communication skills and strong ability to multi-task
Fluent spoken French and English expected, Italian would be a plus
Good command of all Office programs